August 6th, 2013 – Board of Directors Minutes

PROBUS CLUB OF VANCOUVER

Minutes of the Meeting of the Board of Directors of the Probus Club of Vancouver held at the  Vancouver Lawn Tennis and Badminton Club, 1630 West 15th Avenue, Vancouver, B.C., on August 6, 2013 at 9:30 am.

PRESENT:

Wayne Audette – President

Jon Collins – Vice-President

Don Newman – Immediate Past President

Doug Lambert – House Committee Chairman

Bill Robertson – Activities Committee Chairman

Roy Williams – Newsletter Editor

Ken Yule – Secretary

Peter Scott – Assistant Newsletter Editor

Doug Jones – Incoming Activities Chairman

REGRETS:  Rich Carson, Norm Leach, Brian Maunder, Tony Weall, Norm Weitzel, Jack Zaleski.

 

CALL TO ORDER

President Wayne Audette called the meeting to order at 9:30 am.

Ken Yule acted as secretary.

A quorum of members being present, the Chairman declared the meeting properly constituted for the transaction of business.

 

  1. 1.       Minutes of Meeting of May 28, 2013

Upon MOTION (Don Newman, Doug Lambert) the Minutes of the Board of Directors Meeting of May 28, 2013 were approved as circulated.

 

 

  1. 2.      Changes to Probus Canada Bylaws and Constitution

No update was available.

  1. Presidents’ Luncheon

`         UPON MOTION (Don Newman, Roy Williams) the Board of Directors set the price at $50 per person, with the Club paying for Past Presidents, Betty Cotton and Barb Kemp, and covering any slight excess in members and guests’ costs.

Jon Collins is monitoring a potential strike/lockout situation at Marine Drive Golf Club.   Already 43 members and guests are registered for the luncheon on Tuesday October 8, 2013.

  1. 4.      Treasurer’s Report

Wayne Audette reported for Treasurer Rich Carson that the July 31, 2013 financial statements and report will be forthcoming shortly.   They will be circulated to the Board of Directors and posted.

UPON MOTION (Don Newman, Doug Lambert) the Board of Directors recommends to the Annual General meeting that the bylaws be amended to add the Immediate Past  President as a signing officer.

  1. 5.      Secretary’s Report

Ken Yule reported that the Notice of Annual General Meeting and Proposed bylaw amendments are ready to be sent to the Website Chairman for posting.

Brian Wasson has generously agreed to act as secretary in September and October, in the absence of the Secretary and Assistant Secretary.

Final approved minutes are to be sent to the Website Chairman, as well as to the Newsletter Editor and Assistant Newsletter Editor.

 

  1.  Speakers Committee

Wayne Audette reported for Brian Maunder, who apologizes for the July mix-up, when the scheduled speaker Dr. Gerolymatos recorded the wrong date in his diary.   The Club has made a $100 donation to P.A.D.S., the subject of Jack Zaleski’s presentation, and offered the same to a charity to be selected by Dr. Yorsh.

Monthly speakers are confirmed to the end of December.   There will be a think-tank on September 17 at 9:30 am at the Royal Vancouver Yacht Club.

 

  1. 7.      Activities Committee

Bill Robertson reported a small surplus on John Atkin’s west end tour, which attracted 19 registrants and surprised them with the amount of protected space there.

There are now 27 registrants for 36 places on the Molson Coors Brewery tour September 17th.

 

 

  1. 8.      Membership Committee

Wayne Audette reported for Norm Leach.   The renewal notices have been sent out.   Twelve are on the waitlist, being admitted at the rate of three each month.

 

  1. 9.      House Committee

Doug Lambert is generally satisfied with how things are going.   The parking system is now working well.

  1. 10.   Website Committee

Wayne Audette advised that Jack Zaleski has no developments to report.

  1. 11.   Members Services

Wayne Audette advised that Tony Weall has nothing to report this month.

  1. 12.  Newsletter

Roy Williams emphasized that he needs the material by the set deadline each month.

Peter Scott will replace Roy as newsletter editor next year.   Barb Kemp has indicated that she intends to retire next year also.

  1. 13.   Historian/Archivist

In the absence of Norm Weitzel there was no report from the Historian/Archivist.

14, 15.   Incoming Board of Directors Members

Wayne Audette reminded the Committee that David Scott, former Speakers Committee Chairman, is the incoming Vice-President.

The Committee welcomed Doug Jones, the incoming Activities Committee Chairman, who presently has a committee of eight members.

Wayne Audette expressed the Committee’s appreciation to Bill Robertson for his long membership on the Activities Committee and particularly for his outstanding efforts in his three years as Chairman.

        17.   New Business

Don Newman reported on several meetings he, Bill Sexsmith, Doug Lambert and others have held with the ladies who wish to establish a mixed Probus Club in Vancouver.   It appears that the movement is at a standstill because of a misunderstanding of the nature of a mixed Probus club, and the absence of a nucleus of people to start it.   Don Newman emphasized that before we support such an enterprise we should ensure that it has sufficient involvement.

       16.                   Final Report and Thanks

Outgoing President Wayne Audette thanked the members of the Board of Directors individually and collectively for their support in his year as President, which was a lot of fun.   The Committee expressed its gratitude to Wayne for all his efforts; Jon Collins in particular for having been kept so completely in the loop.

       18.   Next meeting date and venue

The next meeting of the Board of Directors will be at Vancouver Lawn Tennis and Badminton Club, 1630 west 16th Avenue, Vancouver, B.C. on October 1, 2013 at 9:30 am.

       19.   Adjournment

There being no further business, the meeting adjourned at 10:35 am.

 

 

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Wayne Audette, President

 

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Ken Yule, Secretary


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